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Summary: To facilitate the processing of NGO written statements, the HRC Secretariat kindly requests NGOs to refer to the below guidelines for submission.
Consultative Status: It is reminded that only NGOs in consultative status with ECOSOC (general, special, roster) may submit written statements to the Human Rights Council. Should NGOs without consultative status wish to be associated with such statements, their names may be indicated separately, and as a footnote to the statement reading: “Name(s) of NGO(s) also share(s) the views expressed in this statement”. (See “Model 1” & “Model 2” in the attachment for guidance) Length of text: The HRC Secretariat wish to draw the attention of NGOs to ECOSOC resolution 1996/31, which authorises written statements of: a) 2,000 words for NGOs in general consultative status; and b) 1,500 words for NGOs in special consultative status and on the roster. I- Submitting written statements 2) Format: Written statements should be saved as a Word document (not PDF or any other format). They should also be saved on a “plain” sheet (NGOs should refrain from using the UN header/cover); 3) Subject line: In the subject line of the e-mail message accompanying the statement(s), please include the name of the (main) NGO making the submission, e.g. “name of NGO - written statement(s) submitted to fourth session of the HRC”; 4) NGOs should submit to the HRC Secretariat the final text of their statement(s), as it will be difficult to accept revised versions at a later stage; 5) Languages: NGOs’ written statements may be submitted in English, French and Spanish; 6) Contact details: Please include at the beginning of the statement contact details of the NGO, including a main contact person (name, phone number, and e-mail); 7) Subject Title: Please ensure that a title is inserted at the beginning of the statement (in “Times New Roman”, font “12”, bold, small letters); 8) Format and font: For the main text, please use “Times New Roman”, font “12”, “Justified”; for footnotes, “Times New Roman”, font “10”, “Justified”; 9) Spell Check: Kindly run a spell check on the statement(s) prior to submission; 10) NGO Database: If in doubt regarding the exact name or consultative status of an NGO, please refer to the following UNOG NGO database: http://www.unog.ch/80256EE60057E07D/httpPages)/3101491B86487F6D80256EFC0061DFD9?OpenDocument II- Naming of submitted files III- Statement Models To facilitate and expedite the subsequent processing of submitted written statements, the HRC Secretariat has prepared 3 models of submissions for your consideration. a) Model 1i) Further information
1) NGO written statements are to be submitted to the HRC Secretariat by e-mail only. The e-mail address is hrcngo@ohchr.org;
a) The HRC Secretariat will confirm receipt of the statements via e-mail;
b) NGOs are no longer required to send a second copy by fax or hard copy to the Secretariat.
a) All language versions of a given statement should be sent AT THE SAME TIME in the same e-mail message to ensure the smooth publication of the statements, with each language version saved as a separate document;
b) If an official translation exists of the name of the NGO(s) submitting the written statement, please ensure that the NGO name(s) match(es) the language of the statement. Otherwise, use the official name in the language available.
Please ensure that the following information is included in the name of the file(s) containing the written statement(s):
1) Language in which the statement is written; followed by
2) Name of NGO submitting it (acronyms may be used).
3) Examples: a) For an individual statement: English-name of NGOb) For a joint statement: English-name of NGO-joint
(A): Individual statement submitted in English only;ii)
(B): Individual statement submitted in French only;iii)
(C): Individual statement submitted in Spanish only;b) Model 2: Joint statement submitted in English, French & Spanish.
Owner: OHCHR Civil Society Unitpdf: http://www.crin.org/docs/HRC5guidelinesNGOwrittenstatements.doc